The Pros & Cons of Leading Cloud-Based Collaboration Tools

Improving the way your team works together is one of the easiest ways to increase ROI and improve output. The McKinsey Institute found that teams improved productivity up to 25 percent through increased collaboration. That’s why the cloud provides hundreds of tools and applications designed to enhance communications and connections.

Cloud-based collaboration tools are ideal for teams that work on the go or remotely, allowing users to work on the same documents in almost real-time and stay connected through video and other chat forms. Whether you’re looking to improve the way your team communicates or need to eliminate wait times between versions of a project, there is a cloud-based solution that can help.

Not sure where to start? Here are three to consider, based on widespread adoption by businesses like yours.

Microsoft Office 365

Pros: Office 365 gives your team full access to Microsoft’s most powerful collaboration tools from any desktop, laptop, tablet or mobile device – making remote teams as productive and connected as their on-premises counterparts. Error-proofing tools even allow you to revert documents to previous versions.

Cons: Because Office 365 can be accessed from any endpoint, your risk of breaches increases. Most team members use personal devices outside of work to access confidential files, and these devices aren’t always protected by the same security as your company-issued laptops or desktops. With a multi-layered solution from a reliable partner, you can ensure your endpoints are protected and eliminate any risk of breaches.

Slack

Pros: Slack provides an enriched environment for real-time communications. Set up channels based on teams, departments or projects. Using different Slack channels, you can discuss open tasks, create strategies, get feedback from clients and deliberate more quickly than an email conversation.

Cons: Slack is a great tool when used appropriately, but the platform becomes a security risk when abused. Anyone with admin access can create new channels and take away access from other admins. Usually, this poses no threat, but when a disgruntled employee feels provoked, they could remove admin privileges and start a channel consisting of all your clients. By keeping admin access restricted and putting in fail-safes you can keep your risks at an all-time low.

Cisco Webex

Pros: Cisco provides crystal-clear quality and uninterrupted streaming with their Webex video chatting service. Converse with teammates and clients around the world and leverage presentation features to keep the entire audience engaged and informed. Eliminate the majority of communication barriers with video feeds that show reactions and nonverbal cues.

Cons: While Webex has a variety of powerful features, those aspects come with a higher price than some competitors. To leverage unlimited cloud recording storage and other benefits, you’ll have to pay more than what comes out-of-the-box. If you’re on a strict budget, you’ll need to pay attention to what features you will and won’t use.

Cloud-based collaboration tools help improve productivity and increase ROI, but you have to find which solution works best for your business. Whether the right solutions for you include Office 365, Webex or something else, we keep your business safe with multi-layered security solutions and proactive support.

For more information on cloud-based collaboration tools and how we can help you improve your productivity and ROI, contact us today.